Department of Agriculture, Land Reform and Rural Development
BURSARY CLERK REF NO: 3/2/1/2022656
Directorate: Human Resource Utilisation and Development
SALARY : R211 713 per annum (Level 06)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and National Diploma in Human Resource Management / Public Administration / Business Management. Minimum of 1-year previous experience in administration environment. Job related knowledge: Knowledge of clerical duties, practices as well as the ability to capture data, operate a computer and collect statistics. Knowledge and understanding of the legislative framework governing the Public Service. Job related skills: Proven written skills and proficiency in English and at least one other South African language, Good interpersonal relations skills and Computer literacy.
DUTIES : Render administrative support for the bursary programme. Check bursary application for compliance. Return incomplete / incorrect application to applicants for correction. Verify status of applications on Personnel and Salary Administration (PERSAL) and capture applications. Prepare meeting packs for bursary committee members. Perform secretarial services at bursary committee meeting. Record and type correctly the minutes of the bursary committee meeting. Type letters and other correspondence when required. Communicate the bursary committee’s outcomes. Keep and maintain the filing system for the component. Compile payments for bursary holders. Capture and update expenditure per institution. Request statements of accounts / invoices and proof of registration from officials. Reconcile previous statement / results and new account statement. Compile payments for all bursary holders. Compile memorandum for approval by management. Ensure submission of payment for approval to management. Keep and maintain the incoming and outgoing document register of the component. Submit bursary payments to finance. Follow up on status of bursary payments. Provide proof of payments for institutions and bursary holders. Keep records of payments processed on weekly and monthly basis. Update database for bursary holders. Record, store, capture and retrieve data for the component. Instate bursary contracts on PERSAL. Update bursary transactions on PERSAL and Excel. Capture expenditure, extensions, resignations, suspensions, transfers and withdrawals on PERSAL. Report on the accuracy of the information on the database. Monitoring of student’s progress. Liaise with bursary holders on the programme. Conduct bursary audit monthly to check on the status of bursary holders. Obtain results and statements of account from bursary holders. Monitor and evaluate progress of students. Compile memorandum on withdrawals, extensions, suspensions and resignations. Raise debt with debtor’s section on resignations and withdrawals. Inform bursary holder about the withdrawal of the bursary. Report on the progress of students on bursary programme. Provide administrative support services within the component. Liaise with internal and external stakeholders in relation to workshops and career guidance. Nominate bursary holders to attend bursary information session. Make venue and transport booking for information sessions. Conduct information sessions. Report on information session.
ENQUIRIES : Mr J Mabitsela Tel No: (012) 312 9325
APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or hand delivered office hours to: 184 Jeff Masemola Street (formerly known as Jacob Mare), corner of Jeff Masemola and Paul Kruger Streets, Pretoria or to Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001.
NOTE : Coloured, Indian and White Males and African, Coloured, Indian and Whites Females and Persons with disabilities are encouraged to apply.
CLOSING DATE : 25 November 2022 at 16:00
NOTE : The application must include only completed and signed new Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report (only when shortlisted). The requirements for appointment at SMS level include the successful completion of the Senior Management Pre-entry Programme as endorsed by the NSG. Prior to appointment, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. No appointment will take place without the successful completion of the pre-entry certificate and submission of proof thereof. All shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment in compliance with the Department of Public Service and Administration (DPSA) Directive on the Implementation of Competency Based Assessments. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Applications: Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications for each post that you apply for. Due to the large number of applications we envisage to receive, applications will not be acknowledged. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future. Important: DALRRD is an equal opportunity and affirmative action employer. It is our intention to promote representivity in DALRRD through the filling of posts. The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. All shortlisted candidates will be subjected to personnel suitability checks. The successful candidate will be subjected to undergo security vetting. DALRRD will conduct reference checks which may include social media profiles of the shortlisted candidates. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during / after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with.