Department of Agriculture, Land Reform and Rural Development
ASSISTANT REGISTRAR OF DEEDS: EXAMINATION AND SORTING REF NO: 3/2/1/2022/701 (X4 POSTS)
Office of the Registrar of Deeds
Re-advertisement, applicants who applied previously are encouraged to re- apply.
Salary: R766 584 per annum (Level 11), all-inclusive package to be structed in accordance with the rules for MMS
Location: Western Cape (Cape Town)
- Applicants must be in possession of a Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB.
- Minimum of 4 years’ experience at junior management level in Deeds environment.
- Extensive and proven ability in knowing, interpreting, and applying various legislation and Acts pertaining to registration of Deeds including (but not limited to): Deeds Registries Act, Sectional Titles Act, Ordinances, Proclamations, Case Law, Common Law.
- Ability to address a professional audience comfortably.
- Ability to convey knowledge to others.
- Planning and execution skills.
- Communication skills.
- Project Management skills.
Duties & Responsibilities
- Monitor examination of deeds and documents.
- Check deeds and documents for registrability and take corrective measures.
- Grant hearing to Conveyancers, make ruling and provide guidance.
- Provide inputs for the update of deeds practice manual, legislation, and draft circulars.
- Report on examination team performance, standards, and turnaround times.
- Update acts, manuals, and circulars.
- Execute deeds.
- Validate that appointed appearer has signed execution clause / request for registration.
- Verify validity date of relevant certificates.
- Sign all deeds and documents that are registrable.
- Report problems with regard to execution of deeds, to Assistant Registrar of Deeds / Deputy Registrar of Deeds in charge of execution.
- Draft reports to court.
- Receive the notice of motions and all supporting documents.
- Peruse notices of motions and supporting documents.
- Research the facts there in.
- Compile a report to court and attach all relevant documents.
- Manage the execution of deeds and documents.
- Attend to the requests for late and expedited execution of deeds and arrange for final black booking.
- Notify conveyancers regarding problems encountered on deeds at execution and provide guidance.
- Monitor execution register for Conveyancers.
- Reject deeds that are not registrable.
- Attend to simultaneous registration with other offices.
- Manage distribution of deeds.
- Verify the information on the distribution list with actual deeds batches and spot-check.
- Verify returned deeds against distribution list and initiate corrective measures.
- Manage statistics, exception reports and implement corrective measures.
- Prevent and address backlogs.
- Attend to queries relating to deeds on the system.
- Authorize request for withdrawal of deeds.
- Manage the update procedure manual.
Enquiries: Mr T Clark Tel No: (021) 464 7623
How to Apply
Please ensure that you send your application to Private Bag X9073, Cape Town, 7975 or Hand deliver it to the Office of the Registrar of Deeds: Cape Town at 90 Plein Street, Cape Town, 7975 before the closing date as no late applications will be considered.
NOTE: Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted. Failure to do this will result in the application being disqualified. African, Coloured and White Females, and Indian Males and Persons with disabilities are encouraged to apply.
Closing Date: 05 December 2022 at 16:00
The application must include only completed and signed new Z83 Form,
obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified.
Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report (only when shortlisted).
The requirements for appointment at SMS level include the successful completion of the Senior Management Pre-entry Programme as endorsed by the NSG. Prior to appointment, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. No appointment will take place without the successful completion of the pre-entry certificate and submission of proof thereof.
All shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment in compliance with the Department of Public Service and Administration (DPSA) Directive on the Implementation of Competency Based Assessments. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools.
Applications: Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications for each post that you apply for.
Due to the large number of applications we envisage to receive, applications will not be acknowledged. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future.
Important: DALRRD is an equal opportunity and affirmative action employer. It is our intention to promote representivity in DALRRD through the filling of posts. The Department reserves the right not to fill a position. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. All shortlisted candidates will be subjected to personnel suitability checks. The successful candidate will be subjected to undergo security vetting. DALRRD will conduct reference checks which may include social media profiles of the shortlisted candidates.
Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during / after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with.