SENIOR DEEDS REGISTRATION OFFICER: ARCHIVING REF NO: 3/2/1/2022/708 
Office of the Registrar of Deeds 
Re-advertisement, applicants who applied previously are encouraged to re-apply. 
SALARY : R331 188 per annum (Level 08) 
CENTRE : Eastern Cape (King Williams Town) 
 
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate and A National Diploma / Degree in Public Management / Administration / Administrative Information Management / Deeds Registration Law. Minimum of 3 years’ experience at a level Control Deeds Registration Clerk / Junior Examiner / Minimum of 5 years’ experience at a level of Chief Deeds Registration Clerk. Appropriate knowledge on registration of Deeds. Knowledge of document Tracking Systems (DOTS). Knowledge of Deeds Registration Systems (DRS), Client relations, Computer literacy, Computer software skills, Good written and verbal communication skills. Organising skills, filling skills, Archiving skills, Good interpersonal skills, Liaison skills, Supervisory skills, People management skills, Time management skills, Strong prioritisation skills and Customer services. 
 
DUTIES : Coordinate the functioning of the image scanning section. Analyse workload, workflow and processes and take corrective measures. Analyse the statistics register, exception report and advise supervisor. Analyse status reports and quality assurance report and draft final report and submit to supervisor. Oversee control of archive. Attend to malfunctioning of system, response time and faulty equipment. Update procedure manuals. Coordinate the process of expedited deeds, Coordinate image scanning related queries. Attend to queries, errors and take corrective measures. Identify shortcomings on system and make recommendations. Facilitate approved request for expedited delivery. Facilitate rectification process and approved rescanning of deeds and documents. Quality control of image scanning processes. Identify system errors and implement corrective measures. Analyse non-verified deeds and documents and take corrective measures and report to management. Monitor the archiving of records. Ensure that the strong room is of appropriate room temperature for archiving. Ensure the environment of the storage for microfilm rolls is in accordance with required standards. 
 
ENQUIRIES : Ms D Loock Tel No: (043) 642 2741 
APPLICATIONS : Please ensure that you send your application to Private Bag X7402 King William’s Town 5600 or Hand deliver it to the Office of the Registrar of Deeds: King Williams Town at 113 Alexander Road King William’s Town 5601 before the closing date as no late applications will be considered. 
 
NOTE : Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted. Failure to do this will result in the application being disqualified. Coloured, Indian and White Males and African, Coloured and Indian Females and Persons with disabilities are encouraged to apply.